Terms and Conditions

 

The Client engages the Company to provide a Service, and the Company agrees to provide the Service on these terms.

1.           Definitions                                                                                                                                                                      Unless the context otherwise requires:                                                                                                                            “Booking Form” means the booking form on the Website under the UPCOMING TOURS or TOURS & BOOKINGS sections.                                                                                                                                                                            “Client” means a person who is 18 years of age or above who has completed a Booking Form.                            “Company” means High Country Hiking Tours Pty Ltd ABN 28 626 691 254.                                                              “Jurisdiction” means Victoria.                                                                                                                                            “Registration Form” means the registration form, which is emailed to a Client upon him/her completing the Booking Form.                                                                                                                                                            “Services” means any hiking tour service provided by the Company to the Client as noted on the Booking Form.    “Service Fee” means the fee paid by the Client to the Company for the Service.                                                       “We / us” is, where the context permits, a reference to the Company.                                                                          “Website” means www.highcountryhikingtours.com.au as operated by the Company.                                            “You / your” is, where the context permits, a reference to the Client.                                                            

2.           How to book                                                                                                                                                              2.1.        To book a Service, a person must complete both the Booking Form and the Registration Form.              2.2.        As part of the registration process, or as part of your continued use of the Services, you may be required                 to provide personal information about yourself, including without limitation: email address; preferred                       username; mailing address; telephone number; password; residential address; occupation; date of birth;                 height; t-shirt size; medical conditions and/or disabilities; medication; emergency contact details.              2.3.        You warrant that any information you provide to the Company (pursuant to clause 2.1) will always be                       accurate, correct and up to date.                                                                                                                          2.4.        Bookings are not confirmed until the Company receives your payment of the Service Fee in full; and                         the completed Registration Form. We note that some tours may be subject to a minimum number of                       participants, as details on the Website.

3.           Your obligations as a Client                                                                                                                                  3.1.        As a Client, you agree to comply with the following:                                                                                                               3.1.1. you will use the Services only for purposes that are permitted by the Terms; and any applicable                                  law, regulation or generally accepted practices or guidelines in the relevant jurisdictions;                                   3.1.2. you have the sole responsibility for protecting the confidentiality of your registration information,                              password and/or email address. Use of your password by any other person may result in the                                      immediate cancellation of the Services;                                                                                                                         3.1.3. you agree to immediately notify the Company of any unauthorised use of your password or email                              address or any breach of security of which you have become aware;                                                                     3.1.4. access and use of the Website is limited, non-transferable and allows for the sole use of the                                      Website by you for the purposes of the Company providing the Services;                                                               3.1.5. you will not use the Services or the Website in connection with any commercial endeavours                                        except those that are specifically endorsed or approved by the Company. 

4.           Payment                                                                                                                                                                    4.1.        Full payment is due at time of completing the Booking Form.                                                                        4.2.        Payments must be made via PayPal. You warrant that you have read, understood and agree to be bound                 by the PayPal terms and conditions which are available on their website.                                                    4.3.        You acknowledge and agree that where a request for the payment of the Services Fee is returned or                         denied, for whatever reason, by your financial institution or is unpaid by you for any other reason, then                     you are liable for any costs, including banking fees and charges, associated with the Services Fee.

5.           Pricing                                                                                                                                                                      5.1.        All prices are in Australian dollars and are quoted per person.                                                                        5.2.        GST is added to the total purchase price.                                                                                                            5.3.        A 5% discount will apply to any additional tours that you book with the Company. The discount will be in                 the form of a voucher to be applied towards the full payment at the time of booking.                                5.4.        Pricing includes transfers between designated location in Merrijig or Telephone Box Junction at                               Mt Stirling (or as otherwise specified on our Website under individual tours) and starting and finishing                     point of the tour on selected tours only (as noted in the tour’s itinerary on the Website); lodge share style                 accommodation on selected tours only; meals on selected tours only (as noted in the tour’s itinerary on                   the Website); use of tent (twin share), backpack, sleeping mat, sleeping bag, stove including cooking                       fuel, cooking utensils and cutlery, walking poles, gaiters, snowshoes, poncho, head torch and sleeping                     bag liner on selected tours only (as noted in the tour’s itinerary on the Website); guide/s for duration of                   tour; park fees and all relevant licences and permits.                                                                                        5.5.        Not included are transport to the briefing and meeting place, insurance, food and drinks, personal                             equipment and personal expenses, and accommodation prior and post the Service.

6.           Gift Vouchers                                                                                                                                                            6.1.        Gift Vouchers purchased on our Website are valid for 12 months from the date of purchase and will be                     voided and may not be redeemed after expiry date.                                                                                          6.2.        Gift Vouchers are not redeemable for cash and cannot be refunded or exchanged for cash or credit.                         Further, cash will not be provided for any unused amount of the Gift Voucher. Purchases exceeding                         available balance on the Gift Voucher will require difference to be paid at time of booking via PayPal.        6.3.        If a Gift Voucher is used to book a tour and you wish to cancel, we confirm there is no refund on the Gift                 Voucher amount, but you may reschedule the tour to an alternative date within the original 12 months                     expiry period.                                                                                                                                                            6.4.        A Gift Voucher is redeemable for any tour and/or product we offer on our Website.                                    6.5.        Defaced, damaged, altered, lost or stolen Gift Vouchers will not be replaced, refunded or redeemed.          6.6.        Gift Vouchers cannot be used in conjuction with promotional offers.

7.           Accommodation                                                                                                                                                      7.1.        Accommodation is in tents, twin share.                                                                                                              7.2.        One night accommodation in a lodge on the Two Peaks tour and the Peak to Peak tour. The lodge offers                 shared accommodation in a bunk room.                                                                                                                    7.3.        We will endeavour to ensure that single travellers will share with the same gender, however this cannot                   be guaranteed as it will be determined by the makeup of the group.                                                            7.4.        We are not responsible (and we make no representation or warranty) for the information on any                                 third-party’s website regarding the accommodation, their inclusions and/or pricing. We simply provide                     the name of local accommodation providers as a convenience only. Further, we are not a party to any                     transaction between you and the third-party accommodation provider. Your use of a third-party website                   is subject to the terms and conditions of that site in addition to our Terms & Conditions on this Website.                 If there is any inconsistency, these Terms & Conditions shall prevail. To the extent permitted by law, we                   accept no responsibility for any interaction between you and the relevant third party and we are released                 from any liability arising out of or in any way connected with your such interaction.

8.           Cancellation by Client                                                                                                                                            8.1.        If you must cancel, notify us as soon as possible by e-mail.                                                                            8.2.        Cancellation will take effect if you fail to arrive at the pre-arranged briefing or meeting place at the time                   stipulated. No refund will be available. Please contact the Company if you are not able to attend the                         briefing session or if you will be running late. It is very important that you attend the briefing session.                       This is where we will get to know each other, distribute equipment, discuss the Service and answer any                   questions.                                                                                                                                                                  8.3.        Refund if you cancel:                                                                                                                                                                     8.3.1. if the cancellation is made more than 60 days prior to departure of the tour, we will reimburse you                            the full amount minus 10% of the total tour cost for administration fee.                                                                 8.3.2. for cancellations made between 60 and 21 days prior to departure, 50% of the tour cost, per                                      person will be charged.                                                                                                                                                     8.3.3. for cancellations within 21 days of tour departure, no refund is available.                                                                        The date of cancellation is the date that the Company receives written notice of the cancellation. 8.4.        No refund will be paid if you:                                                                                                                                                       8.4.1. voluntarily leave the tour after it has commenced.                                                                                                       8.4.2. need to leave the tour for reasons of bereavement, injury or illness.                                                  8.5.        In consideration to the fact that the unexpected may occur, in the event of a cancellation due to:                               8.5.1. illness or injury, subject to satisfactory evidence (to our sole discretion to accept or reject) that                                  cancellation has occurred for reasons beyond your control, we may at our sole discretion, issue                                you with a 50% discount voucher towards the next booking within the current or next immediate                                season, for all such cancellations made prior to the departure date. Rebooked tours under this                                  provision cannot be cancelled. No refunds will apply to tours that have been rebooked. No                                          discount will apply to an additional tour booked with the Company. Applicable rates will apply to                                the new booking; or                                                                                                                                                           8.5.2. death or terminal illness, subject to satisfactory evidence (to our sole discretion to accept or                                      reject) that cancellation has occurred for reasons beyond your control, we may at our sole                                          discretion, issue you with a 90% refund (10% to be retained for administrative fees).                          8.6.       Travel insurance and medical insurance are strongly recommended.

9.           Cancellation by the Company                                                                                                                                9.1.        All our tours take place in wilderness settings and remote areas. We are at the mercy of nature in all her                 beauty and all her fury. We will under no circumstance knowingly place at risk the health and wellbeing                   of our Clients and staff. In the case of natural threats, acts of God and the like (e.g. bushfires, Code Red                 days, impassable snow, floods, etc.) we may need to cancel a tour with very little notice. In some cases,                 this can occur after the tour has commenced. If we need to cancel for any reason, we will fully refund                     the cost of the tour or provide a replacement tour at a later date convenient to both parties. Any other                     costs associated with travel to the briefing session and/or meeting point, overnight accommodation,                       meals, etc. will not be covered by us and therefore we strongly recommend travel insurance be taken                       out prior to travel.                                                                                                                                                    9.2.        The Company reserves the right to cancel any tour up to 60 days prior to departure in which event a full                   refund will be made or an alternative date will be proposed, but all tours are guaranteed to depart once a                 booking is confirmed. If you accept an alternative date proposed by the Company, we will issue you with                 a voucher for this booking.                                                                                                                                    9.3.        As the nature of our courses is very particular, modifications to the Service can occur depending on the                   level of the Clients’ skills. For your security, the Company will be the only judge of any changes made to                   the Service. No reimbursements will be made if the Service must be interrupted and it is not possible to                 replace it with another Service.                                                                                                                              9.4.        The Company is not liable for the cost of any changes in travel arrangements as a result of changing                       dates, though this is often covered by cancellation insurance policies (see insurance section below).  9.5.        The Company may at any time, cancel your registration/booking, without providing a refund if:                                   9.5.1. you have breached any provision of these terms or intend to breach any provision;                                             9.5.2. your conduct impacts the Company’s name or reputation;                                                                                         9.5.3. your conduct violates the rights of those of another party;                                                                                         9.5.4. the Company is required to do so by law; or                                                                                                                 9.5.5. the provision of the Services to you by the Company is, in the opinion of the Company, no longer                                commercially viable.                                                                                                                        

10.          Evacuation                                                                                                                                                              10.1.       In rare circumstances, due to injury or unforeseen illness, we may need to evacuate you from a remote                    part of the tour. Evacuation is on foot to the nearest location accessible by a vehicle (where the injured                    is physically capable) or by helicopter. Helicopter evacuations are expensive and in all cases will be at                    a cost to the Client.                                                                                                                                              10.2.       In addition to helicopter costs, any associated staff wages and ground transportation costs will be                          borne by the Client. Staff are charged out at $273.75 per day (or part thereof) and ground                                            transportation is charged at 74 cents per kilometre.                                                                                        10.3.       It is also strongly recommended that you take out specific ambulance cover and travel insurance to                          cover (amongst other things) the costs associated with evacuation.

11.         Obstructions on the Track                                                                                                                                                            In rare circumstances, due to obstructions on the track (e.g. fallen trees, snow, land slide), the Company                  may be required to take an alternative route. The alternative route would mostly be through the bush                        bypassing the obstruction. In some instances, it is possible to climb over or under fallen trees. The                          Company will make a decision how best to bypass the obstruction based on the capabilities of the                          Clients. This can happen with very little notice and in most cases, this can occur after the Service has                      commenced. The Client agrees not to claim a refund if an alternative route is deemed necessary by the                  Company.

12.         Medical conditions                                                                                                                                                                       If you suffer from any medical condition which you think is relevant to you participating in the Service,                     you must inform the Company and your doctor. We will be happy to answer any questions you may have                 about what the Service involves. Please also let your guide know when you meet him/her at the briefing                 session.

13.         Medical Forms and Doctors Certificates                                                                                                          13.1.      A Client with a pre-existing medical condition must disclose it on their Registration Form and the                             Company may require the Client to supply a doctor’s certificate or provide more detailed information                       about their medical condition.                                                                                                                            13.2.      Clients 69 years of age or older must supply a doctor’s certificate stating that they are in good physical                   condition and that there are no known ailments or pre-existing medical conditions likely to prevent them                 from completing the tour.

14.         Travel insurance                                                                                                                                                    14.1.      We recommend travel insurance in the strongest possible terms.                                                              14.2.      When selecting a travel insurance product, please ensure that it provides cover against personal                               accidents or injury, medical expenses, emergency repatriation/evacuation and personal liability,                                 cancellation for any reason including bereavement, delayed flights, lost luggage and personal effects.    14.3.      It is your responsibility to decide on the level of insurance you require and to verify that you are covered.                 We accept no responsibility for costs incurred, whether direct or indirect, which are not covered by your                   insurance.

15.         Indemnity Form                                                                                                                                                      15.1.      We require that all Clients sign the Indemnity Form (“Form”) prior to departure at the briefing session                       and prior to the start of the tour. This Form indemnifies the Company, its servants and agents or any of                   them from and against all costs, claims, actions, demands and liability whatsoever and howsoever                           arising from or in any way connected with the Service (including any transportation to and/or from the                     area in which the Service is to take place) including such costs, claims, actions, demands or statutory                     duty or otherwise on the part of the Company, or any of its servants or agents, and including any liability                 in respect of or related to your death, personal injury or loss of or damage to any property owned or                         possessed by you, but excluding any liability in respect of which the Transport Accident Commission is                   bound to indemnify the Company, its servants and agents pursuant to the Transport Accident Act 1986.  15.2.      By this Form you will also give us various acknowledgements including confirmation that you have been                 informed of any possible hazards and the most appropriate form of footwear and suitable clothing for                   the hiking tour you are undertaking.

16.         Footwear                                                                                                                                                                  16.1.      The Clients are required to wear lace up hiking boots (except for Discovery Hikes and An Evening At                         Craig’s tour, see clause 16.2 below of these Terms and Conditions), which are waterproof, sturdy, good                   ankle support and have solid soles with a good grip. New boots must be worn in. Walking shoes, work                     boots, runners, sandals and similar footwear are not acceptable.                                                                      16.2.      The Clients undertaking a Discovery Hike and An Evening At Craig’s hiking tour are required to wear lace                 up hiking boots or trail runners (or similar), which are sturdy, and have solid sloes with a good grip. New                 boots/runners must be worn in.                                                                                                                                16.3.      Arriving on the day of departure with inappropriate footwear will result in you forfeiting your Service                         without refund.

17.         Health and Fitness Requirements                                                                                                                      17.1.      The more physically prepared you are, the more enjoyable your experience will be.                                17.2.      You must be fit enough to carry an overnight backpack on our multi day tours (excluding selected hiking                 tours where you may opt to either carry an overnight backpack or a daypack as specified on our Website                 under individual tours).

18.         Information on our Website                                                                                                                                18.1.      By using, browsing and/or reading the Website, this signifies that you have read, understood and agree                   to be bound by the Terms. If you do not agree with the Terms, you must cease usage of the Website, or                   any of the Services, immediately. The Company reserves the right to review and change any of these                       terms by updating this page at its sole discretion.  Any changes to the Terms take immediate effect                         from the date of their publication.                                                                                                                      18.2.      The Website provides extensive information about our tours, equipment, water, food, fitness, transport                     and other general information and tips to help you understand what you will need to join one of our                         tours and to help you decide which tour will be most suitable for you. This information is provided in the                 interest of giving you the best chance to have the most enjoyable experience possible.                                18.3.      All information on the Website is a guide only. The Company will not be responsible for the way this                         information is interpreted.                                                                                                                                      18.4.      The Website and the Services of the Company are subject to copyright under the laws of Australia and                   owned and controlled by the Company or its contributors.                                                                            18.5.      The Company may take photographs and/or videos during the Services, and you give permissions for                     your photograph/video footage/voice recordings/testimonial in any form deemed appropriate by the                       Company without acknowledgement, remuneration or compensation to be published in any one or more                 of the following:                                                                                                                                                                             18.5.1. website;                                                                                                                                                                             18.5.2. publications;                                                                                                                                                                     18.5.3. social media sites of the Company;                                                                                                                             18.5.4. promotional material.                                                                                                                              18.6.      The Company takes your privacy seriously and information provided through your use of the Website or                 Services are subject to the Company’s Privacy Policy, available on the Website.                                      18.7.      Use of the Website and the Services is at your own risk. Everything on the Website and the Services is                     provided to you “as is” and “as available” without warranty or condition of any kind. None of the                                 affiliates, directors, officers, employees, agents, contributors and licensors of the Company make any                     express or implied representation or warranty about the Services referred to on the Website, including                     (but not restricted to) loss or damage you might suffer as a result of any of the following:                                           18.7.1. failure of performance, error, omission, interruption, deletion, defect, failure to correct defects,                                  delay in operation or transmission, computer virus or other harmful component, loss of data,                                      communication line failure, unlawful third party conduct, or theft, destruction, alteration or                                          unauthorised access to records;                                                                                                                                   18.7.2. the accuracy, suitability or currency of any information on the Website, the Services, or any of its                              Services related products (including third party material and advertisements on the Website);                       18.7.3. costs incurred as a result of you using the Website, the Services or any of the products of the                                    Company; and                                                                                                                                                                   18.7.4. the Services in respect to links which are provided for your convenience.

19.         Equipment                                                                                                                                                                19.1.      The equipment supplied by the Company for the Services is maintained and serviced regularly. The                         Company will not be liable for any faults and/or malfunction of any equipment.                                        19.2.      We ask that all Clients take good care of the equipment and return all items in the same condition as                       they received them at the briefing session.                                                                                                      19.3.      On multi day tours, equipment such as tents, stoves, cooking fuel and cooking pots are shared between                 two Clients.

20.         Exclusion of Liability                                                                                                                                              20.1.      The Client acknowledges and agrees that he/she:                                                                                                                 20.1.1. will be walking in a wilderness area in the State Forests, Alpine Resorts, National Parks,                                              Reserves and similar locations, which may be dangerous.                                                                                       20.1.2. undertakes the Services at his/her own risk and he/she understands the extent of the risks                                         involved in completing the Services.                                                                                                                           20.1.3. will complete the Services freely and voluntarily.                                                                              20.2.      You hereby, to the full extent permitted by law, agree to fully release and indemnify the Company and                       each of its officers, employees and contractors, from all liability arising from any claim you may have                       including, without limitation, connected with your death, personal injury, losses, costs, damages,                               expenses, liabilities, proceedings or demands, howsoever arising out of or in relation (whether directly                     or indirectly) to the participation by you in the Services including without limitation, liability for a                               negligent or tortuous act or omission, breach of duty, breach of these terms by you.                              20.3.      If the Company is found to be liable to the Client, all liability is capped at the Service Fee.                    20.4.      The Client must inform itself of all the authority requirements (including without limitation to police,                         health, customs, and administrative formalities) before the departure of the Service.                                20.5.      The Company is an intermediary between the client and external third party service providers (e.g.                           transport, hotels) (“Third Party Provider”). If the Client has an incident arising out of or in relation to a                     service provided by a Third Party Provider, the Client agrees to make a claim directly against the third                       Party Provider and not the Company.                                                                                                                  20.6.      Nothing in the Terms limits or excludes any guarantees, warranties, representations or conditions                             implied or imposed by law, including the Australian Consumer Law (or any liability under them) which by                 law may not be limited or excluded.                                                                                                                    20.7.      Subject to this clause, and to the extent permitted by law:                                                                                                   20.7.1. all terms, guarantees, warranties, representations or conditions which are not expressly stated                                   in these terms are excluded; and                                                                                                                                 20.7.2. the Company will not be liable for any special, indirect or consequential loss or damage (unless                                such loss or damage is reasonably foreseeable resulting from our failure to meet an applicable                                Consumer Guarantee), loss of profit or opportunity, or damage to goodwill arising out of or in                                    connection with the Services or these terms (including as a result of not being able to use the                                    Services or the late supply of the Services), whether at common law, contract, tort (including                                      negligence), equity, statute or otherwise.

21.         Authority                                                                                                                                                                                         If a person acts for and on behalf of a Client or a group of Clients, the accepting person warrants and                     assures the Company that he or she has full power of authority to accept these terms on the Client’s                       behalf.

22.         Dispute                                                                                                                                                                      22.1.      If a dispute arises out of or relates to the Services, either party may not commence any Tribunal or                          Court proceedings in relation to the dispute, unless this clause has been complied with (except where                    urgent interlocutory relief is sought).                                                                                                                    22.2.      If you have a complaint about the Service, you must email your dispute notice (“Notice”) to                                        info@highcountryhikingtours.com.au detailing the nature of the dispute, provide supporting                                       documentation, the desired outcome and the action required to settle the dispute. The Company must                     receive your Notice within 7 days following your return date.                                                                        22.3.      The Company will provide you with a written response (by return email) within 7 days of receipt of your                   letter of complaint (“Response”).                                                                                                                      22.4.      On receipt of the Response, the parties must:                                                                                                                         22.4.1. within 7 days of the Response endeavour in good faith to resolve the dispute expeditiously by                                    negotiation or such other means upon which they may mutually agree. All communications                                        concerning negotiations made by the Parties arising out of and in connection with this dispute                                  resolution clause are confidential and to the extent possible, must be treated as “without                                            prejudice” negotiations for the purpose of applicable laws of evidence.                                                               22.4.2. if for any reason whatsoever, 7 days after the date of the Response, the dispute has not been                                    resolved, the Parties must either agree upon selection of a mediator or request that an                                                appropriate mediator be appointed by the President of the Australian Mediation Association or                                  his or her nominee;                                                                                                                                                           22.4.3. the Parties are equally liable for the fees and reasonable expenses of a mediator and the cost of                              the venue of the mediation and without limiting the foregoing undertake to pay any amounts                                      requested by the mediator as a pre-condition to the mediation commencing. The Parties must                                  each pay their own costs associated with the mediation.